DEA Registration for UW Practitioners
I am employed by UW-Madison. Do I qualify for a fee exemption for the federal DEA registration application?
Yes. Individuals who are UW-Madison employees, whether as clinicians or researchers or both, are exempt from both federal and state registration fees on the basis of their state employment.
I have a 0% appointment at UW-Madison. Do I qualify for the fee exemption?
No. Qualification for the fee exemption is based on employment by, not association with, the University.
What if I also receive a paycheck from the UW Medical Foundation (UWMF)?
If you are a clinician employed by UW-Madison, you are eligible for the fee exemption even though you also receive a paycheck from UWMF. If you are solely employed by UWMF (e.g. midlevel providers) you are not eligible for the fee exemption.
The DEA application form requires the signature of a “Certifying Official” to verify that I am eligible for the fee exemption. Who is considered a “Certifying Official"?
The “Certifying Official” needs to be someone at the university who can verify your employment status as a State of Wisconsin employee. Please contact Meghan Janikowski within the School of Medicine and Public Health, Office of Human Resources, at 608-263-5466 for assistance.
The form asks me to write the name of the fee-exempt institution. What should I write?
You must list “University of WI-Madison” as the fee exempt institution in the portion of the application related to the fee exemption. UWMF, UW Hospitals and Clinics (UWHC), and UW Health are not fee exempt institutions; if they are listed in this portion of the application, your application process will be delayed as the exemption will be denied.
I am employed by UW-Madison, but my primary practice is located at a non-exempt facility (e.g. Meriter). How should I fill out this portion of the form in order to ensure that I receive the fee exemption?
I primarily practice at UWHC but do travel to other locations around the state to practice medicine as part of my UW-Madison employment. Do I need to obtain separate registrations for each location?
If I am fee exempt, why am I being asked for payment information on my DEA application? If I provided my credit card information and DEA charged my credit card, can I get a refund?
If you are asked for payment information (e.g. credit card number) when submitting your electronic application, it means you did not check the box for “certification for fee exemption." You can go back and check this box if you have not submitted your application. If you did submit your application with your credit card information and the DEA charged it, you will not be issued a refund.